Club Constitution

Club Constitution

1 NAME

The club shall be known as EDGE, progressive paddling.

2 AIMS AND OBJECTIVES

The aims of the Club are to:

  1. Promote and provide facilities

    and equipment for the sport of canoeing in partnership with Brentford FC Community Sports Trust.

  1. Create a progressive environment for coaching and competitive or recreational opportunities.
  1. Ensure a duty of care to all members of the club

The above are general aims and the General Committee of the Club will set specific objectives which are in accordance with the above aims and help to achieve them. Such objectives may also be designed to achieve the aims of Brentford Boating Arch and Brentford FCCST.

In furtherance of the above objectives the Club is committed to treating everyone equally and fairly regardless of sex, ethnic origin, religion, disability, or beliefs.

3. AFFILIATION

3.1. The Club shall be affiliated to Canoe England and shall incorporate its rules and

regulations:

3.2. In the event that there shall be any conflict between any rule or by-law of the Club and of the rules and regulations set out above in clause 3.1 the rules above shall prevail.

4. MEMBERSHIP

4.1. Limit

4.1.1 Total membership of the Club shall not be limited, however if the General Committee considers that there is good reason to impose a limit from time to time then the General Committee shall put forward such proposal to a General Meeting of the Members.

4.2 Eligibility

4.2.1. Any person who undertakes to behave in the best interest of the Club’s objectives shall be eligible for membership regardless of sex, age, disability, ethnicity, nationality, sexual orientation, religious or other beliefs.

4.3. Classes of Membership

a. Adult members – over the age of 18.

b. Junior members – under the age of 18.

c. Family members – the spouse and or/or children under 18 of a full member.

e. Coach Members – available to BCU qualified coaches. Subject to 20 Hours voluntary coaching being carried within first year of membership and in successive years.

The club may offer Concessionary Membership in any of the above categories to people who are on low income and would be barred from joining the club through financial hardship. The Committee or an appointed sub committee of 2 or more members will review all applications for Concessionary Membership and grant where considered appropriate.

4.4. Election of members

4.4.1. Candidates for election to membership shall make a written application to the

Secretary of the Club on the form provided.

4.4.2. The power of election shall rest with the Executive Committee.

4.4.3. The General Committee shall be required to give reasons for the refusal for an

application for membership in writing.

4.4.4. Any person refused membership may seek an appeal before an appeal panel

comprising of 3 members of the committee.

5. MEMBERSHIP FEES

5.1. The membership fees (including different classes and joining fees) shall be

determined by the committee on a yearly basis.

5.2. Any member that has not paid his/her membership fee for a period in excess of 30 days from the due date risks being suspended from the Club until such

payment is received.

6. RESIGNATION

6.1. Any member may resign by giving one month’s notice in writing to the Secretary.

7. EXPULSION AND DISCIPLINARY ACTION

7.1. All complaints regarding the behavior of members should be submitted in writing to the secretary. Complaints will be processed by the committee within 60 days of receipt of the form.

7.2. Any member violating any of the rules or regulations of the Club or being adjudged guilty of unsatisfactory conduct may, by resolution of the General Committee, be suspended or expelled.

7.3. The General Committee may temporarily suspend or exclude a member from

particular activities where it is deemed in the best interests of the Club.

7.4. Any member who is temporarily excluded or suspended or has had his/her

membership terminated shall have the right to appeal against such decision to an

appeal panel which shall comprise of no less than 3 members of the committee.

8 GENERAL COMMITTEE

8.1 The General Committee shall conduct the affairs of the Club and shall meet at

regular intervals during the year, as required by the business to be transacted.

8.2. Special meetings of the General Committee shall be called by the Chair, or not less than three committee members.

8.3. The General Committee shall consist of Chair, Vice Chair, Treasurer, Communication Officer, Social Secretary and other officers as deemed necessary.

8.4. Additionally, the General Committee may co-opt no more than 8 members

of the Club to its number. In the case of casual vacancy among the General

Committee, the said Committee shall appoint another eligible person to act until the

next AGM.

8.5. Nominations for the position of Chairperson, Treasurer and other officers shall be proposed seconded and elected by ballot at the General Meeting of the Members. The term of office shall be for one year, and members shall be eligible for re-election.

8.6. All decisions of the General Committee shall be taken by a simple majority (with the Chair having a casting vote) save that expulsion of a member shall require a two

thirds majority of the General Committee.

8.7. A quorum for a meeting of the General Committee shall be three and where a

quorum is not present the meeting shall be adjourned to a time and date not less

than 7 days from the date of the meeting.

8.8. The General Committee may from time to time appoint from their number such sub-committees as they shall see fit and delegate to them such powers and duties as

they may determine.

8.9. The members of the Committee shall be indemnified by the members of the Club

against all liabilities properly incurred by them in performing their duties.

8.10. Any member who is under the age of 18 years shall not be eligible for election to the General Committee, with exception to the Junior Committee representative.

8.11. Any member whose main income is derived from the sale or manufacture of canoes and/or accessories or canoe instruction/coaching, or who is disqualified as an amateur under the rules of the British Canoe Union will not be eligible for election to the General Committee of the club but such a person may be co-opted without voting rights.

9. FINANCES

9.1. The Club Treasurer will be responsible for the finances of the club.

9.2. The financial year of the club will end on November. Any change to the financial year shall require the approval of the Members in General Meeting.

9.3. Financial or legal liability incurred in the rightful exercise of their office shall not,

however, be the personal liability of the Committee but shall be the responsibility of

the Club as a whole.

9.4. The club may not make payment to members for participation in the sport which

would contravene amateur status nor can any profit be distributed to members, but

any profits earned shall be contributed to a General Fund for furthering the objects of

the Club.

9.5. Every Annual General Meeting shall appoint an Honorary Auditor who shall at least once in every year examine the Accounts of the Club and ascertain the correctness of the income and expenditure accounts and of the balance sheet.

9.6. The Committee shall retain for a period of six years all financial records relating to the Club.

10. BORROWING

10.1. The General Committee may borrow money on behalf of the Club from time to time up to such limits on borrowing as may be determined by the Members in General Meeting

10.2. The General Committee shall have no power to commit the personal liability of any Member when seeking borrowing.

11. PROPERTY

11.1. All property of the Club, excluding cash at bank, shall be vested in no less than two Members acting as custodians. Such custodians shall act in accordance with the

instructions of the General Committee when dealing with the property of the Club.

11.2. The custodians shall be elected at General Meeting by the Members and shall hold such position until removed at General Meeting or death.

11.3. The custodians shall be indemnified and kept indemnified by the Members against all losses costs and liabilities they may suffer as a result of the position as a custodian.

12. ANNUAL GENERAL MEETING & EXTRAORDINARY GENERAL MEETING

12.1. The Annual General Meeting shall be held in the November of each year.

12.2. There shall be laid before the meeting a statement of accounts made up to the

November immediately proceeding.

12.3. Not less than 21 days notice shall be given specifying to all Members the time and business of the General Meeting.

12.4. A resolution put to vote of the Meeting shall be decided by a show of hands of those entitled to vote, except when more than one nomination has been received for a position on the General Committee, in which case voting will be by secret ballot.

12.5. Motions for discussion at Annual General Meetings, not of origin from within the

General Committee, shall be lodged with the Secretary at least 30 days proceeding the AGM and signed by 2 members entitled to vote.

12.6. An Extraordinary General Meeting shall be called on the instructions of a simple majority of the General Committee, or on requisition signed by not less than

two thirds of the members of the Club entitled to vote.

13. SAFETY RULES

The General Committee shall be empowered to draw up rules for the safe conduct of

canoeing activities and should be adhered to be all members.

14. DISSOLUTION AND TERMINATION

14.1. The Club shall not dissolve except by a resolution of a Extraordinary General

Meeting passed by a [three quarters majority] of the Members present and entitled to

vote. A date for dissolution must be set and dissolution will take place immediately on

that date.

14.2. Following dissolution of the Club any surplus assets (after the discharge of all

liabilities) shall be handed over to the Brentford football club community support club for use in related amateur Sport. Any matter not provided for in this constitution, or any question over the interpretation of it shall be dealt with by the General Committee whose decision shall be final.

15. AMENDMENTS TO THE CONSTITUTION

The Constitution will only be changed through agreement by majority vote at an Annual General Meeting or Extraordinary General Meeting.

16. DECLARATION

EDGE hereby adopts and accepts this constitution as a current operating guide

regulating the actions of members.

SIGNED: ………………………………………………………………. DATE:

………………………

Name:

……………………………………………………………………………………………………………

..

Club Chairperson

SIGNED: ………………………………………………………………. DATE:

………………………

Name:

……………………………………………………………………………………………………………

..

Club Vice Chairperson

DECLARATION BY EACH MEMBER

I acknowledge that I have read the rules of the Club and can confirm that I

understand and accept these rules which shall govern my Membership of Edge Progressive Paddling Club.

[Form must be countersigned by a parent or parent having parental responsibility on behalf

of any Member less than 18 years of age].

Member

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